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Gifts, Loans, Donations and Sponsorship Data From 2012

Question

For the financial years 2012/2013, 2013/2014, 2014/2015, 2015/2016, 2016/2017 and available data for 2017/2018, I would like to be provided with details on donations, gifts, sponsorships and loans that have been received by the police force.

1. For each donation, gift, sponsorship and loan, please provide the following information:

a) The financial year that the donation, gift, sponsorship and loan was received

b) The sum or value (if known) and description of the donation, gift, sponsorship and loan

c) If known, what the donation, gift, sponsorship and loan was subsequently used for e.g. a donation passed to teams working with the local community, or a gift subsequently used in a charity raffle

2. For each donation, gift, sponsorship and loan, please provide further information regarding where the donation, gift, sponsorship and loan came from:

a) If it was an individual, please provide the full name and title of the individual who awarded the donation, gift, sponsorship or loan

b) If it was a government department or another public authority such as a council that awarded the donation, gift, sponsorship or loan, please provide the name of that government department or public authority

c) If it was a company or organisation or group that awarded the donation, gift, sponsorship or loan, please provide the name of that company or organisation or group

d) If it was a foundation or charity that awarded the donation, gift, sponsorship or loan, please provide the name of that foundation or charity

Answer

All offers of gifts and gratuities must be disclosed, even if they are declined. Guidelines and force procedure is to be followed to be followed . For example, whether the gift is genuine and whether the recipient is confident that they are independent in doing their job, free of obligation in return and that the gift is transparent to the organisation, clients and the public.

Please find the requested information for 2012, 2014, 2015, 2016 and 2017 to date attached. Information is recorded by calendar year rather than financial year. Please note that the Register of Gifts and Hospitality (senior personnel) is routinely published on our website. I have provided the relevant link for reference.

In relation to question 2(a) I am unable to provide the full name and title of the individual who awarded the donation, gift, sponsorship or loan. Where this is applicable, you will see that the name of the individual has been removed from the tables and replaced with “S40(2)”. As the exemption applicable to this is Section 40(2), third party personal information. This is an Absolute exemption so therefore there is no requirement to conduct a harm or public interest test. Any information is exempt from disclosure under the Freedom of Information Act if it relates to or is supplied by another individual and disclosure of that information would contravene any of the principles of the 1998 Data Protection Act, in this particular case, disclosure of this information would contravene Principles 1 and 2 of the Act, whereby personal data shall be processed fairly and lawfully and only obtained for one or more specified purpose or purposes.

I am not obliged to provide the requested information for Gifts and Hospitality 2013. The exemption applicable to this information is Section 21 – Information reasonably accessible by other means. This is an absolute and class based exemption and as such does not require a harm and public interest test.

The information requested is publicly available to view on our website under previous requests. I have provided the specific link above for reference. In accordance with the Act, this represents a Refusal Notice for your request.

With reference to detail as to whether the gift has been donated to charity, there is no specific category to record this information. Where is has been recorded, this has been provided. With reference to 2013, the gift of two teddy pairs and three Christmas books was donated to a local charity shop.

No information has been identified with reference to loans and sponsorship.

FOI reference: 1029/17.

Date of request: 16.08.17.

Related documents

  • PDF icon Gifts and Hospitality Register 2012
    Last updated: 21 November 2017
  • PDF icon Gifts and Hospitality Register 2013
    Last updated: 21 November 2017
  • PDF icon Gifts and Hospitality Register 2014
    Last updated: 21 November 2017
  • PDF icon Gifts and Hospitality Register 2015
    Last updated: 21 November 2017
  • PDF icon Gifts and Hospitality Register 2016
    Last updated: 21 November 2017
  • PDF icon Gifts and Hospitality Register 2017
    Last updated: 21 November 2017