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Force Employee Overpayment

Question

Q1. How many people employed by the constabulary were overpaid in each of the financial years: 2011-12, 2012-13, 2013-14, 2014-15, and 2015-16 so far? 

2. In total, by how much were people employed by the constabulary overpaid in each of the financial years: 2011-12, 2012-13, 2013-14, 2014-15, and 2015-16 so far?

3. For each financial year (2011-12, 2012-13, 2013-14, 2014-15, and 2015-16 so far), how much of this money has been recouped by the constabulary?

4a. What was the largest overpayment that the constabulary can locate in each of the financial years: 2011-12, 2012-13, 2013-14, 2014-15, and 2015-16 so far? 

4b. What position within the constabulary does the person who received the highest overpayment each year have? Eg, 2011-12: police constable. 2012-13: detective constable, etc.

For all parts of this request, please take into account both police officers and civilian staff

Answer

Q1–3. Please find the information in the table below:

Financial Year

Number of Overpayments

Total Overpayment (£)

Amount Recouped (£)

2011/12

179

200,660.77

-179,544.89

2012/13

187

159,896.27

-145,498.99

2013/14

126

89,514.36

-87,384.02

2014/15

146

122,575.23

-97,252.35

2015/16

122

120,122.59

-71,634.79

Grand Total

760

692,769.22

-581,315.04

Avon & Somerset Constabulary employs more than 5,000 people, and has an annual payroll of c. £230m.  We recognise that no overpayment is good.  However, given the size of our organisation and the complexity of terms and conditions in place for officers and staff working shift patterns across 24 hours a day, 365 days a year, we do not consider the scale of these overpayments (which represent less than 0.1% of our annual payroll) to be a significant cause for concern.

Our internal auditors annually review our payroll processes, and the outcome of these reviews is published online on the PCC’s website (see audit committee papers) – the most recent review concluded that there was substantial assurance could be placed on the controls in place around our payroll processes, with some recommended management actions to further enhance this.

The above information shows the value of the overpayment in the year in which the overpayment was identified and recovery sought.  Owing to the timing of this it does not necessarily mean that this is the year in which the overpayment was made.

We have amended the above information to present the amount recouped against the year in which the overpayment was identified, and therefore this does not necessarily reflect the year in which we received the re-payment.

Salary overpayments are often repaid using an instalment plan. These plans can span more than one financial year so there will be over payments reflected in this data which are still in the process of being recovered.

4b. Please find the information in the table below. The below overpayments are in the process of being recovered.

Year

 Job Role

Total Overpayment (£)

2011/12

PC

11,473.16

2012/13

PCSO

7,334.21

2013/14

PCSO

8,507.17

2014/15

PC

4,679.59

2015/16

Police Staff

6,553.61

 

FOI Ref: 472/16

Date of Request: 28.03.16