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Civil claims – solicitors, insurance companies and regulatory bodies

How solicitors, insurance companies and regulatory bodies can request information for legal proceedings.

The UK General Data Protection Regulations (GDPR) and Data Protection Act, allows the police to process personal data for legal proceedings, prospective legal proceedings and the provision of or for obtaining legal advice.

Legal proceedings also includes requests made by regulatory bodies for fitness to practice purposes, in line with their statutory functions.

The process

Stage 1 – for regulatory bodies

You must provide your legal gateway before we can consider providing information for fitness to practice purposes, in line with your statutory functions.

Application for disclosure

  • Fill in the online Civil Disclosure form
  • Make a Bacs payment of £110.16 (include the form reference starting with RCD) to:

        PCC for Avon and Somerset
Account number 29530598
        Sort code 60-80-06

Stage 1 – for solicitors

This process must only be used for requesting additional information which is crucial to your case or would prejudice the civil legal proceedings if it were not provided.

Application for disclosure

  • Fill in the online Civil Disclosure form
  • Make a Bacs payment of £110.16 (include the form reference starting with RCD) to:

        PCC for Avon and Somerset
        Account number 29530598
        Sort code 60-80-06

If you do not include the form reference, we will be unable to cross reference your payment.

Stage 1 – for insurance companies

You must provide your insured party’s consent before we can consider providing information to you for civil legal proceedings.

Application for disclosure

        PCC for Avon and Somerset
        Account number 29530598
        Sort code 60-80-06

Stage 2

Once we have received your completed application form and fee, we will provide you with a list of information available.

There will be an additional charge for each requested item.

Charges are in accordance with the National Police Chiefs Council (NPCC) charging standards. However, we reserve the right to change some charges where appropriate.

On receipt of the final payment, the information will be securely sent to you.

We cannot accept liability for delays caused by circumstances beyond control where other lawful obligations need to be met.


Email DataProtection@avonandsomerset.police.uk for more information or help with the application form.

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